If you would like to switch from another dental software to Open Dental, we provide data and image conversions to convert data from your current software to an Open Dental database, conversion of scanned documents and patient pictures, and other services. Fees vary depending on the software you are converting from, conversion service, and other factors. See the table below for details.
Ready to get started or learn more about the conversion process? Here is the First Step: Test Data Conversion Overview.
Service |
Fee |
More Details |
Open Dental Software and Support |
Fees for Software and Support |
Required for new customers. |
Test Data Conversion |
No charge. |
Test Data Conversion Overview
Pre-Data Conversion Checklist
|
Final Data Conversion |
Data Conversion Fees
The Conversion Department will provide you with a written quote prior to a final conversion.
The typical cost for a United States customer is $1200 per database.
Fees vary depending on the data we can convert.
Conversions for practices with multiple clinics in the same database are an additional $300 per clinic/physical location.
Conversion fees cannot be refunded once we have completed the final conversion. |
Final Data Conversion Overview |
Scanned Documents (Image) Conversions |
Fees for Scanned Document (Image) Conversions
Typical cost: $600 per image conversion. Fees vary by software application and size of data. |
Converts scanned documents and patient pictures; it is not included in a data conversion and has a separate fee. This does not include x-rays. Image conversions only occur after a final data conversion |
After-Hours Conversions |
Additional $500 flat fee for weekend and after hours conversions. We do not provide conversion services on United States holidays. |
See Contact for Regular Conversion Business Hours. |
Test Database Merge |
No charge. |
Merging Databases |
Final Database Merge |
Collected database size:
- Under 10 GB = $400 per merge.
- 10 GB-20 GB = $600 per merge.
- 20 GB-30 GB = $800 per merge.
- 30 GB-40 GB = $1000 per merge.
|
Merging Databases |
Test Database Split |
No charge. |
Splitting Databases |
Final Database Split |
Collected database size:
- Under 10 GB = $400 per database.
- 10 GB-20 GB = $600 per database.
- 20 GB-30 GB = $800 per database.
- 30 GB-40 GB = $1000 per database.
|
Splitting Databases |
OpenDentImages (scanned documents) Folder Split (optional) |
$400 per database. |
Splitting Databases |
Patient ID Renumbering |
$200. |
|
Special Conversion Request |
$100 minimum charge, if no conversion within the last 3 months. |
Special Conversion Request Form |
Post-Conversion Setup |
Post-Conversion Setup is included in the conversion cost. Setup must be completed within 30 days of the final conversion or a separate fee applies. |
See Training for additional details. |
International Customers |
The Conversion Department will provide you with a written quote prior to a final conversion.
The typical cost for a Canadian office is $850 per database.
We may consider the GDP per capita for non-United States customers when creating the quote.
Fees vary depending on the data we can convert |
If your country or province has privacy regulations that forbid the transfer of patient data to the United States (e.g., European Union or New Zealand), it is highly unlikely we will be able to run a conversion for your office. As we cannot collect a copy of your data, we do not have a good way to convert the information. Please contact the Open Dental Conversion Department to discuss your options. |
Volume Discounts:
Volume data conversion discounts are available to dental organizations having multiple data conversions (distributors excluded). Please confirm discounts with a conversion specialist. All conversion discounts must be approved by Open Dental management. |
First 3 Data Conversions |
Full price. |
4 – 7 Data Conversions |
$100 discount from full conversion price (if base fee greater than $400). |
8 – 14 Data Conversions |
$200 discount from full conversion price (if base fee greater than $400). |
15 + Data Conversions |
$300 discount from full conversion price (if base fee greater than $400). |