Applying Write-offs to Production
If you have insurance plans that use the PPO percentage insurance plan type (In-network / Contracted Insurance Plan (PPOs)), there are several reports that can be used to report write-offs (e.g. Production and Income Reports, Receivables Breakdown Report, Daily Write-off Report, PPO Write-offs Report).
Within the reports are options for Show Insurance Writeoffs. These options affect the date of write-offs in the report.
Set the default option in Report Setup: Misc Settings, Default to using Proc Date for PPO write-offs.
Option 1. Using insurance payment date
Apply write-offs when the insurance payment is received. We recommend this option when you do not know the write-off amount when service is completed (carrier fee schedule is unknown).
Option 2. Using procedure date
Apply write-offs when the procedure is completed. We recommend this option when you know the write-off amount when service is completed (you have entered the carrier's fee schedule).
Option 3. Using both (procedure date for write-off est, ins pay date for write-off adjustments).
Production and Income Report only. Include write-off estimates and changes to write-offs in the Production and Income report.
Let us look at how each option affects the reporting of just one procedure in a monthly production and income report.
Show using insurance payment date. Write-offs are applied to production on the insurance payment date.
Show using procedure date. Write-offs are applied to production on the date of service.
(Production and Income Report only): Using both. Procedure date for write-off estimate, insurance pay date for write-off adjustment.