In the Chart Module, select the Enter Treatment tab.
Users can chart planned treatment, treatment that is referred out, or existing treatment (done at your office or another location). Entered treatment will show on the Graphical Tooth Chart and will list in the Progress Notes.
See our video: Clinical Charting 1: Entering Treatment Webinar.
Tooth Surface Buttons (B/F, V, M, O/I, D, L): Click a button to populate a surface in the box above. To remove an entry, click the button again. Multiple surfaces can be selected. The box itself cannot be edited.
- Open Dental uses V to indicate a Class 5 location along the gingival margin of the B or F.
- The V surface is drawn separately on the tooth chart. There is no corresponding lingual Class 5 indicator.
- V is not one of the surfaces allowed when submitting to insurance, so it is converted to B or F on all claims.
- V is also not counted as a surface for Auto Codes.
- Do not count a V as another surface additionally to B or F because no line angles were crossed. For example, a patient may have a two-surface DBV, which would be automatically converted to a DB on outgoing claims.
- Surfaces are handled slightly differently in Canada
Entry Status: Determines the procedure status. Set status colors in Definitions: Chart Graphic Colors.
- TreatPlan (default): For treatment that is recommended, but not yet complete. Procedure(s) have an entry date and a fee. If added to the active treatment plan, the status is TP. If added to inactive plans only, the status is TPi. If no treatment plan is selected, the procedures are added to the active plan.
- Complete: For work that is already completed. Procedure(s) have a fee and are immediately billed to the Account.
- ExistCurProv: For treatment that was done in your practice prior to using Open Dental. Procedure(s) have no fee.
- ExistOther: For treatment that was done by another provider, either before the patient came to your practice, or because they were referred out for treatment and completed. Procedure(s) have no date and no fee.
- Referred: For treatment the patient needs, but will be done at another office. Once the work has been completed, change the procedure status to EO. Referred procedures usually have the date of the referral, but no fee.
- Condition: For charting conditions or watches. See below.
Date/Today: The procedure's entry date. Check Today to insert today's date. To enter multiple procedures with a previous date, uncheck the today box, then enter the date first, before entering treatment. This date populates on all procedures, regardless of Entry Status, unless procedures are attached to an appointment, in which case the appointment date is used.
Diagnosis (optional): One diagnosis can be set per procedure. Diagnoses do not show on the Graphical Tooth Chart. Customize options in Definitions: Diagnosis Types. To see diagnoses separately from the proposed treatment, use the Condition (Cn) entry status.
Prognosis (optional): Customize options in Definitions: Prognosis.
Priority (optional): Used to prioritize treatment planned procedures. Customize options in Definitions: Treat' Plan Priorities.
Procedure List: Select a code from the Procedure Codes.
Procedure Buttons: These buttons are associated with multiple codes or Auto Codes and organized by category. see Procedure Buttons.
Type Proc Code: Manually type the code then click OK. If a D code, entry of the D is optional.
Quick Buttons: These buttons are associated with a single code and designed to quickly chart fillings and sealants.
Note: If the procedure code requires a treatment area, select it before charting the procedure. Choose teeth from the Graphical Tooth Chart.
Treatment Plans: Check this box to show treatment plan information in place of the Progress Notes. See Treatment Plan in Chart. This check box only shows when Is TP View is also selected for the Chart View on the Show tab (Show Chart Views).
Entering by treatment area:
- When entering a procedure code for one tooth, select the tooth from the graphics. Select multiple teeth if entering the same procedure for each tooth.
- When entering a procedure for a tooth range, select the range of teeth from the Graphical Tooth Chart. The selected teeth are automatically assigned to the treatment area of the selected procedure code .
- When entering a procedure for a quadrant, select any tooth in that quadrant. When entering a procedure for an arch, select any tooth in that arch. The charted procedure automatically enters the correct treatment area.
By default, procedures are charted with a status of Treatment Planned. Double-click a procedure to manually change the procedure status.
Treatment Planned procedures default to the provider for the patient's first appointment of the day, if it exists.
The procedure is added to Progress Notes and shows on the tooth chart (if applicable). If information is missing, the Procedure opens. Double-click a procedure to edit it.
Conditions and Diagnoses: There are two possible workflow options for charting diagnoses (e.g., caries).
- Mark the diagnosis on the procedure that is being treatment planned.
- Set the Entry Status to TreatPlan (or Referred if the treatment is not being done in office).
- Select a diagnosis from the list.
- Select teeth or treatment area as needed.
- Chart the procedure code.
The diagnosis is now attached to the charted treatment. If the diagnosis needs to be changed or was not attached at the time the treatment was charted, double-click the procedure to open the Procedure Edit window. A diagnosis can also be attached here.
- Enter all the diagnoses as conditions, separate from any planned restorations.
- Set the Entry Status to Condition.
- Select a diagnosis from the list.
- Chart a watch procedure (e.g., N1254, N1255).
Change Code Recommendations
If using Auto Codes, users may be prompted to change a procedure code if Open Dental has recognized a mismatch.
To set whether or not staff is required to accept Auto Code suggestions set Require use of suggested auto codes in Preferences.