Blockouts

Blockouts are blocks of time in the Appointments Module schedule that are designated for specific purposes. Blockouts change the background color of the schedule and can be set to enforce scheduling. Appointments can be scheduled on top of certain blockout types. Blockouts cannot overlap.

The Blockouts permission is required to add and edit blockouts to the schedule. Users without the Blockouts permission can only add and edit blockouts that are flagged No appointments scheduling and Disable Cut/Copy/Paste.

Define blockout types, scheduling and editing preferences, and colors in Definitions: Blockout Types. To use outlines instead of solid blocks of color, see Appointments Module Preferences. To use dummy appointments as a quick way to post a note, see Notes Overview.

To view or select a blockout option, right click on the operatory in the schedule.

Note: Cut blockout, copy blockout, and paste blockout items will be grey if Disable Cut/Copy/Pasteis checked in Definitions, Blockout Types.

Add or Edit a Blockout

On the appointment schedule, right click on a time block in an operatory, then click Edit Blockout or Add Blockout. Edit Blockout is only enabled when you right click on an existing blockout.

Start/Stop Time: Both times default to the time clicked on the schedule. Manually change times or click the dropdown to select an option. You are not required to use 30 minute increments. If manually entering, use the format 00:00 AM.

Note: Optional text that shows under the blockout label. This text box has right click options (Text Boxes with Right Click Options).

Blockout Type: Determines the blockout text, scheduling and editing preferences, and color. Customize options in Definitions, Blockout Types.

Operatories: The operatories the blockout will apply to. To select multiple operatories, press Ctrl while clicking. If using clinics, only operatories assigned to the clinic selected in the main menu are options.

Blockout Cut-Copy-Paste

Use this tool to copy and paste blockouts for a week or day. Changes only apply to the visible operatories for the current appointment view. Blockout types with Disable Cut/Copy/Paste checked in Definitions are not included.

  1. In the Appointments module, move the schedule to the day you want to act on.
  2. Right click on the schedule and select Blockout Cut-Copy-Paste.
  3. Select an option.

    Clear Day: Remove all blockouts on the selected day (daily or weekly view).

    Copy Day/Paste: Once one day's blockouts are set up, copy and paste it to other days.

    1. Click Copy Day. The window will close.
    2. Right click on the day you want to paste to, and select Blockout Cut-Copy-Paste again. The copied date will show.
    3. Click Paste.

    Copy Week/Paste: Once an entire week's blockouts are set up, copy and paste to other weeks.

    1. To include weekends in the copy, check Include Weekends.
    2. Click Copy Week. The window will close.
    3. Right click on the week you want to paste to, and select Blockout Cut-Copy-Paste again. The copied date range will show.
    4. Click Paste.

    Copy/Repeat: Copy and paste one day or one week repeatedly into the future.

    1. Copy the day or week.
    2. On the first day/week you would like to paste to repeatedly, right click and select Blockout Cut-Copy-Paste again.
    3. In the # box next to Repeat, enter the number of days/weeks in the future you would like to paste the blockouts, such as 365 days or 52 weeks.
    4. Click Repeat.

    Replace Existing: If checked, the day or week being pasted/repeated will replace any existing blockouts. If unchecked, existing blockouts will not be replaced.

Hint: To clear multiple days or weeks, create one blank day or week, make sure Replace Existing is checked, then Copy/Repeat.