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Edit Provider Window 

The Edit Provider window is where Provider information is entered. To open, in the main menu, click Lists, Providers. Then click Add or double click an existing provider to edit.

A description of all options on this window is below. If viewing information for a provider that has been removed due to a merge ('deleted'), all fields are viewable only, not editable.

Provider ID: A system generated unique identifier that is useful for third party reporting.

Abbreviation: A short abbreviation that will identify the provider in various lists throughout the program. There is a 255 letter limit. May be changed at any time.

National Provider ID: The provider's NPI number. If the provider will use Electronic Prescriptions, it must be the individual provider NPI, not the organizational NPI. Entering an incorrect NPI can cause an error. See Electronic Rx Troubleshooting.

EHR Key: (Version 14.2 and earlier). Only visible when EHR is turned on. Click [...] to enter the annual EHR Provider Key provided by technical support. This key is required to access EHR Measure Calculation reports, and is used for CPOE and Electronic Prescriptions measures.

Appointment Color: The background color on the schedule for the provider's appointments, time bar, and operatory. Click the box to Select the Color. Hint: Lighter colors help black text show more clearly.

Highlight Outline Color: The color of the outline that surrounds appointment information for this provider. The outline only shows when the appointment is selected.

EHR Meaningful Use: EHR only. Determines which measures show in reports and on the dashboard when this provider is the pimary provider. There are four options:

  • Use Global: Use the global meaningful use stage set in EHR Settings.
  • Stage 1: Show stage 1 measures.
  • Stage 2: Show stage 2 measures.
  • Modified Stage 2: Show EHR Modified Stage 2 measures. This is the recommended setting for 2017.

Claim Billing Prov Override: Optional. Select a non-person entity (set up as a non-person provider) that will be set as the default billing provider on claims when this provider is the treating provider. The claim billing provider will override the Default Insurance Billing Provider set in Clinic or Practice setup. Example: Set the practice or a treatment category for a billing override.

Fee Schedule: The provider's default fee schedule (e.g. the UCR fee schedule).

Custom ID: A user-editable unique identifier that is useful for third party reporting.

Specialty: The provider's specialty. Options can be defined in Definitions, Provider Specialties.

Taxonomy Code Override: If you enter a Taxonomy Code it will override the specialty.

Anesthesia Provider Groups (optional): Assign the provider to an anesthesia group. If assigned, this provider will populate the corresponding dropdowns in the Anesthetic Record.

Secondary Provider: Mark the provider as a hygienist.

Signature on File: Indicate whether or not the provider has a signature on file. If checked, the provider's name will appear on printed claims where a signature is required.

Not a Person: Check this box to mark the provider as an entity or organization instead of a person. Then enter business ID numbers instead of personal ID numbers. Useful when offices want to use practice or facility as the provider on claims.

Hidden: Remove this provider as a selection option in various areas of the program (e.g. for providers who are no longer with the practice). Their schedule will be deleted and an X will show in the Hidden column of the Providers List. The provider will still be a selection option in standard reports. Hidden providers cannot access eRx. This will not affect scheduled appointments

Hidden on Reports: Remove this provider as a selection option in Standard Reports. An X will show in the Hide on Reports column of the Providers List.

Use Electronic Prescriptions (eRx): Enable Electronic Prescriptions (eRx) for this provider. eRx is a secure e-prescribing system and there are per provider fees. Once enabled, a provider must still complete identity proofing before use. Contact support for assistance. Unchecking this box will disable eRx for this provider.

Supplemental Provider Identifiers: Store provider IDs assigned by insurance companies, especially Blue Cross/Blue Shield. When you bill an insurance company using this payor ID, the assigned ID will show on the claim. 

  1. Click Add.

  1. Enter the Payer Electronic ID, select a type, enter the ID number assigned to this provider by the insurance company.
  2. Click OK to save..

Click Delete to remove a number.

 

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