Applying Write-offs to Production

If you have insurance plans that use the PPO percentage insurance plan type, there are several reports that can be used to report write-offs (e.g. Production and Income, Receivables Breakdown, Daily Write-offs, PPO Write-offs).

Within the reports are options for Show Insurance Writeoffs. These options affect the date of write-offs in the report.

Set the default option in Report Setup: Misc Settings, Default to using Proc Date for PPO write-offs.

Option 1. Using insurance payment date

Apply write-offs when the insurance payment is received. We recommend this option when you do not know the write-off amount when service is completed (carrier fee schedule is unknown).

This method is used in the patient Account Module. Use this method if you use global lock dates.

Option 2. Using procedure date

Apply write-offs when the procedure is completed. We recommend this option when you know the write-off amount when service is completed (you have entered the carrier's fee schedule).

Option 3. Using both (procedure date for write-off est, ins pay date for write-off adjustments).

Production and Income Report only. Include write-off estimates and changes to write-offs in the Production and Income report.

Example

Let us look at how each option affects the reporting of just one procedure in a monthly production and income report.

Show using insurance payment date. Write-offs are applied to production on the insurance payment date.


Show using procedure date. Write-offs are applied to production on the date of service.


(Production and Income Report only): Using both. Procedure date for write-off estimate, insurance pay date for write-off adjustment.