Open Dental has a built-in accounting tool that can be used independently by small offices.
In the Manage Module, click Accounting.
The Chart of Accounts is a list of the accounts used to organize finances and divide expenses, revenue, assets, liabilities, and equity. When set up correctly, certain transactions in Open Dental will automatically create accounting transactions in the Chart of Accounts. Users can also set up deposits to automatically create accounting transactions in QuickBooks. See QuickBooks
Setup: Set up automated deposit entries and automated payment entries.
Lock: Lock all accounting entries on or before a specific date (e.g., when closing out the year). See Accounting Close Year.
Reports: Generate and print end-of-year reports. See Accounting Reports.
Add: Add a new account.
Edit: Select an account, then click to make edits to the name, type, inactive status, and color. See Edit Account below.
Export: Save the Chart of Accounts grid as a text or Excel file. Change the As of Date to export the Balance totals for the date entered.
Close: Close the Accounting window.
As of Date: Change to view balances on a different day and click Refresh.
Today: Click to refresh the list to show current balances.
Include Inactive Accounts: Include or exclude accounts marked as inactive.
Chart of Accounts: A list of existing account types and their balance as of today's date.
To add, edit, or view, Accounting Transactions, double-click an account.
To add a new account, click Add. To edit an existing account, select the account and click Edit.
Description: Enter the account name.
Type: Select the kind of account. There are five types of accounts:
Bank Number: The bank account number to represent this account in the Chart of Accounts grid. Used typically only for Asset account types.
Inactive: Mark this account inactive to hide it from the Chart of Accounts grid.
Row Color: Set a color to make the row easier to spot in the Chart of Accounts grid. Click on the color box to select a color.
Delete: Removes the account. Accounts with transactions cannot be deleted.
For additional troubleshooting, also see Accounting FAQ.
If accounts for automatic payments are set up incorrectly, transactions may be attached to invalid accounts and you may receive an error when trying to view old payments. Follow these steps to identify and fix the transactions.