Deposits and Deposit Slips
In the Manage Module, use the Deposit feature to create deposits for patient and insurance payments. For each deposit, a deposit slip can be printed with your bank account number to take to the bank (see Deposit Slip Setup to customize deposit slips). Set up Automatic Deposit Entries in the Accounting system to track bank account deposits (see Accounting Setup). To also create deposits in QuickBooks, see QuickBooks for set up instructions.
To create a deposit and print a deposit slip:
A dated list of all deposits ever made will show. Use the Clinic drop down menu to filter the list by Clinics. The default selection is the clinic selected in the main menu.
Patient Payments: A list of Patient Payments that are not attached to a deposit (sorted by payment date, then date entered).
Insurance Payments: A list of Insurance Claim Payments that are not attached to a deposit (sorted by payment date, then date entered).
Also search the deposit for a specific payment:
Date: Today's date by default.
Amount: Auto-calculated based on selected payments.
Item Count: Total number of deposit line items selected.
Memo: A place to enter any notes specific to this deposit.
Deposit into Account: This option only shows if you have set up Accounting. Click the drop down to select an account to deposit into.
Print: Print deposit slips directly without generating a preview (does not save).
Create PDF: Generate a PDF of the deposit slip (does not save).
Email PDF: Opens the Edit Email Message window (see Sending Email Messages) and automatically attaches a PDF of the deposit slip (does not save).
To send deposits to QuickBooks:
You have the option of sending deposits to Class Refs in QuickBooks for clinics. To enable this option and define Class Ref options, see QuickBooks, Enable QuickBooks Class Refs. When enabled, there will be a Class dropdown on the Edit Deposit Slip window:
To send deposits to a specific Class Ref in QuickBooks:
A message will let you know that the deposit was successfully sent to QuickBooks.
To correct a deposit follow these steps:
Hint: It is easiest to complete all deposits first, then make corrections at the end. This way all remaining payments can easily be identified as the payments to attach to the corrected deposit.