Messaging Buttons

Messaging buttons appear in a left vertical toolbar below the module buttons.

Messaging Buttons work with Messaging elements to communicate with other computers in the office using light, sound, and/or text. They are a shortcut that is the equivalent of clicking a sequence of messaging elements in the Manage Module.

Clicking a button can cause it to light up, cause other buttons to light up, or can trigger no light at all. Click a lit message button to acknowledge.

To customize message buttons, you must complete two steps:

  1. Set up Message Element (select colors, rows).
  2. Set up Messaging Buttons (button text, position, assign messaging elements). See below.

Example 1: Notify a doctor they are needed in operatory 1. In this example, clicking one button on one computer causes a different button to light on other computers. This setup is useful when you want to communicate both who is needed and where. You only have to know who you are calling, not the location.

Example 2: Notify all workstations that a patient is ready.

More examples are provided at the bottom of this page.

See our video: Messaging and Messaging Buttons.

Set up Messaging Buttons

Set up includes selecting the computers a button will show on and the messaging elements that cause a row to light up. Some buttons may apply to all workstation, others will apply to specific workstations.

A few messaging buttons are preset to help you get started.

In the Main Menu, click Setup, Manage, Messaging Buttons.

All computers in the office list on the left. The computer that you are currently on is indicated by (this computer).

All buttons currently set up for the selected workstation show on the right, listed in row order. If -1-, -2-, etc. shows, the button is blank on this workstation. Up to 40 buttons can be added. Click the up/down arrows to reorder buttons.

Select the computer(s) this button will be set up on (an individual computer or All). Some buttons will be the same for all computers (e.g. Op 1, Op 2, Op 3, Pt Ready, Ph Asst). Others should be specific to each operatory (e.g. Doctor to Op 1 should be set up on the operatory 1 workstation only. Doctor to Op 2 should be set up on the operatory 2 workstation only).

Double-click a button in the Buttons area.

Enter button criteria, then click OK.

In the example above, this messaging button will only show on OP1's workstation. Clicking Doctor will call the user Doctor into Operatory 1. The Op1 button will light up blue on all computers (To Op 1 has a light row of 3 which is the row of the Op1 button; blue is the doctor's light color).


Message button that calls the Assistant to operatory 2: On the Op 2 computer, clicking Assistant will light up the Op2 button pink on all computers (To Op 2 has a light row of 4 which is the row of the Op2 button; pink is the assistant's light color. The sound will be Assistant Op 2.)

Message button for a location (Operatory 1): Clicking this button sends no message. Rather, it shows on all computers and lights up (using the user's color) when a To Op 1 message is sent is from operatory 1.

Message button that lights PtReady on all workstations: On all computers, clicking this button will light up the Pt Ready button and the sound will be Patient Ready.

Hints: To quickly change the default messaging button setup for your office, here are a few guidelines.


Button colors use the following priority:

  1. Message
  2. Extras
  3. Users

Specific buttons can be set up on specific computers. However, if on computer A you set up an Op1 button in row 5, and for all computers you set up an Op 2 button in row 5, computer A will never see the Op 2 button setup for all computers.

For buttons to work correctly, the light row in a messaging element and the button location (row) in Messaging Button Setup must match.

Synch icon doesn't work: This may be due to your operating system. In Windows 7, 8 and 10 you may be able to correct this by right clicking on the taskbar and selecting properties (or taskbar settings). Look for the Always Combine option and change it to Never Combine or Combine When Taskbar Is Full.