CEMT Patient Transfer

In the Central Enterprise Management window, highlight the database the patient is currently entered in. Click Transfer, Patients.

Patients who move between locations can have some basic information exported from one database and imported to another through the Central Enterprise Management Tool (CEMT). Only demographic information will be exported to the target database. Account details, treatment history and insurance information will not be included. None of the information for the patient in the old database will be automatically changed.

There are two steps to transferring patients:

  1. Export the patient data from the original database.
  2. Import the patient data into the new database.

See our QuickTip Video: Transfer Patient Between Databases Using CEMT.

Export from the Original Database

Patients to Export: Lists patients who will be exported to a different database.

Databases to export patients to: Lists the database you wish to export patients to.

Export: Click to export the patients. Depending on the number of patients being exported, this process may take some time. A progress bar will show, and once complete, a summary will appear.

Change the patient in the old database to Inactive and make a note about moving them to the other database.

Import the Patient into the New Database

Exported patients will appear as new patient Web Forms in the target database.

Open the new database, then go to Tools, Web Forms.

Click Retrieve New Forms and create new records for each patient. For details on this process, see Web Forms Retrieve.

Once all webforms have been retrieved, all will be listed in a window like the one below:

Right click on each patient in the grid and select View this patient's forms.

In the Patient Forms window, select PatientTransferCEMT and click Import. See Import Patient Forms and Medical Histories for additional details on importing information into the database.