Enter New Patients by Family
New patients who belong to the same family can be entered into Open Dental at one time. If a record exists for a family member already, add additional members in the Family module instead. To add a single patient, see Entering New Patients.
Each family member is represented by an information column (last name, first name, gender/position, birthdate/age, insurance, providers). The last three columns are designated for children. If there are more than five family members, add additional members in the Family module. The Guarantor is the person who is responsible for the account. To reduce data entry, once you enter Guarantor information, it will often automatically populate for other family members.
Last Name/First Name: Once you enter the guarantor's last name, the same last name will automatically populate for other family members as you enter first names. Click in the field to edit.
Birthday/Age: Enter the birth date. Age will automatically calculate when you leave the field. Birth dates entered on the select patient window carry over when adding new patient(s).
Insurance 1, 2: If you have entered Insurance Plan 1 and/or 2 information (see below), indicate which plans apply to each family member. Guarantor selections affect other family members.
Providers: Select each patient's primary and secondary Provider. Guarantor selections affect other family members.
Address and Phone: Enter the Zip Code, and the City and State fields will fill in automatically. To speed up data entry, click the dropdown to select from frequently used zip codes.
Address and Phone Notes: These notes can be longer than 4 lines, but only the first 4 lines will show in the Family module without scrolling. They will also show in the Unscheduled list, Recall list, and Appointments module.
Referred From: Enter information about a Referral using the button . Entered referrals will be added to the Referral List. Double-click the Referred From field to view all referral sources for the selected patient.
Insurance 1/2: If the family is covered by insurance, enter plan information. There are two options:
Note: To enter initial plan information from here, the logged in user must have the Insurance Plan Edit Permission. If they do not, they can only Pick From List.
Once you leave this window, go to the Family module to change patient information.
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