Open Dental Software - Canada Insurance Plans

Canada Insurance Plans

For Canada users, in the Family Module, double-click an Insurance Plan.

The Edit Insurance Plan window looks slightly different in Canada than it does for other countries. The key difference is terminology; all insurance plan fields are in the same place. Notable differences are highlighted in orange and discussed below.

Dependant Code: A 2-digit code assigned to the family member on the plan. Required by some carriers/plans.
EDI Code: The 6-digit carrier ID number. Required for electronic claims.
Plan Number: Also known as Policy Number, Contract Number, or Group Number.
Div. No.: Division number. Required by some carriers/plans.
Plan Type: Typically Category Percentage for nearly all Canadian insurance plans.
Fee Schedule: See below for entering fee schedules for different plan types.
Subscriber ID: Also known as Certificate Number or Member Number.
Assignment of Benefits (pay provider): When checked, insurance sends payments to provider. When unchecked, payments are sent to the patient. Unchecking box also turns off the automatic import of EOBs (when in use in Clearinghouses).
Request Electronic Benefits: Eligibility requests are not currently supported.
Benefit Information: To see recommended insurance categories for Canada, see Canada Insurance Categories. To set up time units, see Canada Procedure Code Time Units.

Note: Some Canadian insurance carriers may combine the division number, subscriber ID, and dependant code into a single string of text, (e.g., UTM876543211-01) where the letters (UTM) are the Div. No., the numbers before the hyphen (876543211) are the subscriber ID and the numbers after the hyphen (01) are the Dependant Code. The hyphen is not entered.

Canadian Tab

The Canadian tab hosts additional Canada-specific settings.

Plan Flag: Usually left blank, but used to indicate one of three kinds of Provincial Medical Plans:
- A = Newfoundland MCP Plan
- V = Veteran's Affairs Plan
- N = NIHB
Is Provincial Medical Plan: If Plan Flag indicates a Provincial Medical Plan, check the box. If it is blank, uncheck the box.
Diagnostic and Institution codes: Only required if Plan Flag is set to A.

Plan Examples

Below are some examples of setting up insurance depending on the insurance plan and region.

General Setup

The general setup is the most common. All fee on procedures show the provider's fees (usually the province fees). The patient is responsible for anything not covered by insurance.

Set the Plan Type to Category Percentage.
Leave the Fee Schedule as None.

Charge Difference

All fees on procedures show the provider's fees (usually the province fees), but the out-of-network fee guide is used for estimates. Percentages are based off the out-of-network fee guide. The patient is responsible for the difference between the two fees and anything not covered by insurance.

Set the Plan Type to Category Percentage.
Set the Out of Network (Old) fee guide to the insurance fee guide.

Charge Only

All fees on procedures show the fees for the assigned fee guide. The patient is not responsible for the fees on the assigned guide. The patient is responsible for anything not covered by insurance.

Set the Plan Type to Category Percentage.
Set the Fee Schedule to the insurance fee guide.

Two Different Fee Guides

All fees on procedures show the fees for the assigned fee guide. The out-of-network fee guide is used for estimates. Percentages are based off the out-of-network guide. The patient is responsible for the difference between the two fees and anything not covered by insurance.

Set the Plan Type to Category Percentage.
Set the Fee Schedule to the desired fee guide.
Set the Out of Network (Old) fee guide to the insurance fee guide.